Calendar Permissions control who can see the Calendar, create and edit events, access the Field Schedule, and use advanced tools like Bulk Edit. These permissions are assigned by role, with different defaults for Club Admins, Directors, Coaches, Team Managers, and other staff types.
This article explains what each Calendar-related permission does and how those permissions are applied by default to each role.
Calendar Permissions
Club Calendar
Grants access to the main Calendar admin page.
Users with this permission can:
View the club-wide Calendar
Create new events
Edit and update existing events
Cancel events, within the limits of any role-based rules (for example, whether the event belongs to their team)
Calendar Settings
Grants access to the Calendar Settings gear icon on the Calendar page.
Users with this permission can:
Adjust calendar-level defaults, such as reminder settings
Configure RSVP behavior and RSVP lock rules
Set defaults for private events and RSVP defaults
Enable and configure attendance tracking
These changes affect how events behave across the organization.
Bulk Edit
Grants access to the Bulk Edit and Bulk Cancel options in the Actions menu on the Calendar page.
Users with this permission can:
Use Bulk Edit to update multiple events at once
Use Bulk Cancel to cancel multiple events in a selected range
Because these tools affect many events in a single action, this permission is limited to higher access roles by default.
Field Calendar
Turns on the Field Schedule toggle on the Calendar page.
Users with this permission can:
Access the Field Schedule view
See events laid out by field or facility and time
Create events from the Field Schedule
Use tools such as + Add Event and Schedule Builder, and drag events from the Alerts panel onto the schedule
Sign Ups
Grants access to the Sign Ups module, which appears as a sub-navigation item under Calendar in the left navigation.
Users with this permission can:
Work in the Sign Ups module to manage sign up based offerings
Details of Sign Ups are covered in a separate collection.
Volunteer Tracking
Grants access to create and manage Volunteer Tasks on events.
Users with this permission can:
Add volunteer tasks to events
Assign volunteers into specific tasks or time slots
Volunteer features are described in more detail in a separate collection.
Default Permissions By Role
Below is how Calendar permissions are assigned by default to common roles. All references here are to default behavior.
Club Admin
Club Admins have full Calendar access.
Permissions:
Club Calendar
Calendar Settings
Bulk Edit
Field Calendar
Sign Ups
Volunteer Tracking
Scope:
Can view and manage events across the entire organization, including Club Events and team events
Director
Directors have broad Calendar access, with some limits.
Permissions:
Club Calendar
Calendar Settings
Field Calendar
Sign Ups
Volunteer Tracking
Bulk Edit is not enabled by default
Scope:
Can work with events tied to their specific team or teams
Cannot edit Club Events
Coach
Coaches have access that supports managing their own team schedules.
Permissions:
Club Calendar
Calendar Settings
Field Calendar
Sign Ups
Volunteer Tracking
Bulk Edit is not enabled by default
Scope:
Limited to events tied to their specific team or teams
Cannot edit or create Club Events
Team Manager
Team Managers help manage team level schedules with some additional restrictions.
Permissions:
Club Calendar
Calendar Settings
Sign Ups
Volunteer Tracking
Bulk Edit is not enabled
Field Calendar is not enabled
Scope:
Limited to events tied to their specific team or teams
Cannot edit or create Club Events
Volunteer Coach
Volunteer Coaches have similar access to Coaches, with some limits on advanced tools.
Permissions:
Club Calendar
Calendar Settings
Sign Ups
Volunteer Tracking
Bulk Edit is not enabled
Field Calendar is not enabled
Scope:
Limited to events tied to their specific team or teams
Cannot edit or create Club Events
Volunteer Team Manager
Volunteer Team Managers have Calendar access similar to Team Managers, with restrictions that keep focus on their own teams.
Permissions:
Club Calendar
Calendar Settings
Sign Ups
Volunteer Tracking
Bulk Edit is not enabled
Field Calendar is not enabled
Scope:
Limited to events tied to their specific team or teams
Cannot edit or create Club Events
Board Member
Board Members do not have Calendar access by default.
Permissions:
No Calendar-related permissions enabled by default
Scope:
Cannot access the Calendar admin page unless permissions are explicitly granted
How Permissions Affect Calendar Use
In practice, these defaults mean:
Club Admins can see and manage all events, use Bulk Edit and Field Schedule tools, and adjust Calendar Settings.
Directors and Coaches can manage schedules for their own teams, can access Field Schedule, but cannot use Bulk Edit and cannot edit Club Events.
Team Managers and Volunteer roles can manage their own team events, work with RSVPs and attendance where applicable, and use Sign Ups and Volunteer Tracking, but do not have Bulk Edit and may not have Field Schedule.
Board Members do not interact with the Calendar unless configured differently.
Understanding these defaults helps you decide which roles should be assigned to staff and where additional permissions might be needed.
FAQs
Can I customize Calendar permissions beyond the default role settings?
Calendar permissions are assigned by role. If additional access is needed, a Club Admin can review and adjust role assignments accordingly.
Why can’t a Director edit Club Events?
By default, Directors cannot edit Club Events even though they have broad Calendar access for their own teams.
Who can use Bulk Edit and Bulk Cancel?
Bulk Edit and Bulk Cancel are enabled by default only for higher access roles, such as Club Admins.
Why can’t a Board Member see the Calendar?
Board Members do not have Calendar access by default and must be explicitly granted Calendar-related permissions.