Sprocket’s Club Financials tools are designed to help bookkeepers and finance teams track revenue, member payments, and reporting in a way that supports your club’s accounting needs.
Sprocket supports both cash-basis and accrual-basis accounting methods. The accounting method your club operates under determines which revenue reports you should use and how revenue appears in reporting.
This collection covers how to manage financial setup, reporting, accounting classes, surcharges, accrual periods, connected accounts, write-offs, and reconciliation workflows.
What you’ll find in this article
How finance teams typically use Sprocket day to day
The key areas of Sprocket that support accounting and reporting
The minimum permissions a bookkeeper usually needs
The most common finance reports to run
Who this is for
This article is written for club bookkeepers and finance teams who support:
Recording and reviewing payment activity
Tracking outstanding balances
Running cash-basis or accrual-basis reporting
Supporting month-end close and season-end reconciliation
Preparing journal entries and exporting reports for external bookkeeping systems
How club financials are organized in Sprocket
Most finance workflows in Sprocket fall into a few buckets.
1) Payment activity and member balances
Use this when reviewing what families paid, what is still owed, and how payments are applied across registrations or invoices.
This includes reviewing what families paid, what is still owed, and how payments are applied across registrations or invoices.
Key tools in this collection include:
Payment and account history views
Credits, discounts, and financial aid tracking
Writing off bad debt for uncollectible balances
2) Club financial reporting
Use this when validating revenue, reviewing trends, exporting accounting data, or reconciling deposits.
Reporting helps you validate revenue, review trends, and export data for your accounting process. Sprocket supports both cash-basis and accrual-basis views, depending on how your club operates.
Core reporting topics covered in this collection include:
Revenue Transactions reports (RTAC and RTCC)
Cash Transaction Detail and Summary
Accounting Classes and Surcharges
Accrual Periods
Custom and Scheduled Reports
3) Administrative finance tools
Use this when configuring financial structure, managing write-offs, or reviewing connected account setup.
Depending on your setup, this can include:
Invoicing and invoice items
Financial aid budgeting and usage
Discounts and credits
Managing write-offs for uncollectible balances
Managing connected accounts and Stripe payouts
You’ll see deeper step-by-step guidance on each of these topics throughout the rest of the Club Financials collection.
Daily workflows that finance teams commonly handle
While every club is a little different, most finance users do a mix of the following:
Monitor payments received and outstanding balances
Review transaction-level detail when questions come in from families
Validate revenue by program, season, accounting class, or date range
Support refunds, credits, discounts, and financial aid reporting
Reconcile deposits and payouts when connected accounts are used
If reconciling payouts, start with Cash Transaction Detail filtered by Reimbursement Date.
Prepare month-end close reporting, including validating accrual or cash-based revenue totals
Export reports to support journal entry preparation and external bookkeeping workflows
Roles and permissions for bookkeepers
In Sprocket, bookkeepers are typically set up as Club Admins, but they do not need full Club Admin access.
Most bookkeepers need access to financial reports, transaction detail, AR reporting, and dashboard financial visibility.
The permissions below represent the minimum required for day-to-day reporting and reconciliation workflows.
Additional permissions can be added based on your organization’s structure.
Minimum recommended permissions (bookkeeper)
Dashboards Permissions
Dashboards
Club Dashboard
Financial Information on Club Dashboard
Team Dashboard
Program Overview Panel
Calendar Permissions
Calendar
Club Calendar
Calendar Settings
Admin List
Vacation Tracking
Club Admin Permissions
Club Admin
Club
Settings (Leave Rosters and Facilities unchecked unless they specifically need them.)
User Admin Permissions
User Admin
Profile
Account History
Programs
Payments
Account Options
Notes
Files / File Cabinet
Staff Profile (Roles & Permissions should remain unchecked for most bookkeepers.)
Player Admin Permissions
Player Admin
Profile
Programs
Current Registration Signup Credits & Discounts Apply Refund
Payments
Write-Off Bad Debt
Credits
Special Registration
Custom Payment Plans
File Cabinet
File Cabinet – Proof of Age (Leave Player File Tracking, Player Notes, Player Feedback, College Profile, Notes, Forms Admin, and Prospects unchecked unless needed.)
Credit/Discount Admin Permissions
Credit/Discount Admin
Financial Aid Admin Permissions
Financial Aid Admin
Invoicing Admin Permissions
Invoicing Admin
Invoices
Invoice Items
Invoice Settings
Make Payments While Impersonating Permissions
Make Payments While Impersonating
Reports Permissions
Reports
The specific reports your club uses (see below)
Communications Permissions
Communications
Admin Communication
Coaches Team message Communication
Contact Form Submissions Page
The most common reports bookkeepers run
Most finance users rely on a small set of core reports for day-to-day support and month-end review.
Revenue Transactions reports
These are commonly used as the primary revenue view, depending on your accounting method:
Revenue Transactions for Accrual Clubs (RTAC) for accrual-basis clubs
Revenue Transactions for Cash Clubs (RTCC) for cash-basis clubs
Transaction-level review
Cash Transaction Detail for line-by-line payment visibility when reconciling or investigating questions
Cash Transaction Summary for a summary view of payments received
Additional reports covered in this collection include AR Aging, Outstanding Payments, Team Finance, Financial Aid, Credits, Discounts, and Donations.
Next steps
If you’re setting up a finance user for the first time, start here next:
If you run into any issues with access or missing reports, double-check the permission set above, then review the “Common issues and how to resolve them” article in this collection.
FAQs
Which report matches Stripe deposits?
To match Stripe payouts to your bank deposits, use Cash Transaction Detail filtered by Reimbursement Date. The Reimbursement Date reflects the payout date used for reconciliation.