Once players begin registering, it is common for admins to make small adjustments. Sprocket allows you to edit registration setup at any time, even after registrations have been completed. The most important thing to understand is how those edits impact families who already registered versus families who register later.
This article explains which edits affect existing registrants and which changes only apply going forward.
Key Rule: Edits Apply Going Forward
In general, registration setup is not “locked.” You can update:
Any of the first six steps of registration setup, and
The Registration Form itself
However, changes made to registration setup only apply to new registrations from that point onward. Players who already completed the registration will not be retroactively updated based on new setup changes.
A helpful way to think about it:
Completed registrations keep the experience and selections the player saw at the time they registered.
Edits change the experience for the next person who registers.
What You Can Edit at Any Time
Admins can edit registration configuration at any time, including after completion, such as:
Eligibility rules (age group, birthdate, grade, graduation year, gender)
Pre-conditions and exclusion criteria
Display settings and public-facing details
Email settings for future receipts and reminders
Capacity limits and waitlist settings
The Registration Form (fields, sections, waivers, and checkout setup)
These edits are useful when you need to correct a setup issue, expand eligibility, adjust messaging, or change the flow for new registrants.
What Changes Do and Do Not Impact Existing Players
Changes that affect only future registrants
Most setup updates fall into this category:
Edits to Step 1 through Step 6 (Basic Info, Teams, Exclusions, Display Settings, Email Settings, Max Capacity)
Updates to Registration Form steps (Player/Team info steps, waivers, checkout sections, button labels, etc.)
These changes will affect:
What parents see during registration going forward
What rules determine who can see the registration going forward
What new registrants are asked to fill out going forward
They will not change what a player already submitted, signed, or selected when they completed registration.
Changes that do not retroactively change completed registration details
If a player already completed registration, changing configuration later will not rewrite the player’s registration history or what they selected at checkout.
That means:
Changing eligibility does not “move” someone out of a completed registration.
Editing the form does not rewrite a completed registration’s answers.
Renaming or reorganizing steps does not change what the registrant did at the time they registered.
Best Practice: End Checkout Options Using an End Date
When you need to stop offering a Checkout Option (for example, an add-on or an upsell), the recommended approach is:
Edit the Checkout Option configuration on the form and set an End Date, rather than removing the option from the form entirely.
Why this matters
Removing a Checkout Option from the form has an important side effect:
It also removes that option from the registration summary for players who already completed the registration.
This can create downstream problems because it prevents you from:
Reporting on the checkout option responses
Reviewing what a player selected
Seeing the answer in their completed registration summary
Using the answer in their completed registration summary
Using an End Date accomplishes the goal (parents can no longer select it) while preserving the historical record for players who already registered.
When to Duplicate Instead of Editing
If you have multiple registrations sharing the same Registration Form, keep in mind:
Changes to a shared form affect every registration attached to it.
If you want to make changes for one registration but not the others:
Use Duplicate this Registration Form, then update the new form and attach it only where needed.
This keeps existing registrations stable while letting you improve or specialize the flow for a specific offering.
Creating Price Overrides
Price Overrides are a simple way to change what a registration costs over time without creating a new registration. This is commonly used for:
Early-bird pricing that increases after a certain date
Pro-rated pricing when players can join an ongoing program mid-season
AVAILABLE ON WEB BROWSER ONLY
Steps
Navigate to Programs in the left navigation menu.
Click into a Program and toggle to the Registrations tab.
From the ellipsis menu (…) on the registration, select Price Overrides.
Within Price Overrides, click + Add Price Override.
Set the Start Date, End Date, and desired Price for that date range.
Repeat as needed for additional date ranges or additional registrations.
Note: After following the steps above, the registration price will automatically update on the date(s) you define.
Registration Price Changes: Proration and Price Increases
AVAILABLE ON WEB BROWSER ONLY
If your program runs over an extended period (for example, several weeks or months) and players are allowed to register throughout the season, you may want to charge different amounts depending on when they join.
Proration
If you allow mid-season registration, you can use Price Overrides to pro-rate the cost by time period. For example:
Full price during the first week
Reduced price after the season is already underway
Another reduced price later in the season if there is less remaining activity
The key benefit is that you can keep one registration open while adjusting pricing based on when the player is joining.
Price increases
Price Overrides can also be used to increase the cost after a certain date to encourage earlier sign-ups. For example:
Early-bird price through a specific deadline
Standard price after that deadline passes
This approach often reduces late registration volume and gives families a clear incentive to register sooner.
Summary
You can edit registration setup at any time, even after players register.
Most edits apply only to new registrants going forward, not to players who have already completed registration.
For Checkout Options, prefer setting an End Date instead of removing the option, so completed registration summaries and reporting remain intact.
If a Registration Form is shared across multiple registrations, duplicate it before making registration-specific changes.
Frequently Asked Questions
Can I edit a registration after families have already completed it?
Yes. You can edit registration setup at any time, even after registrations have been completed.
Will edits change what existing registrants already submitted?
No. Changes made to registration setup apply only to new registrations going forward. Completed registrations keep what the player saw and selected at the time they registered.
Should I remove a Checkout Option if I no longer want to offer it?
The recommended approach is to set an End Date rather than removing the option from the form, so completed registration summaries and reporting remain intact.
What should I do if multiple registrations share the same Registration Form?
If you want changes for one registration but not others, use Duplicate this Registration Form and attach the new form only where needed.